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Exemplary Practices — Frequently Asked Questions


What is the Exemplary Practices Database?

The Exemplary Practices Database is a collection of excellent practices that Ontario regulatory bodies use to authorize a person to practise his or her profession. The database is owned and managed by the Office of the Fairness Commissioner (OFC).

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Who is it for?

It is mainly for the staff of the regulatory bodies for self-regulated professions in Ontario, but it is also available to the public.

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Do I need a user name and password to use the database?

No. You do not need a user name and password to read the content of the database.

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Can regulatory bodies outside Ontario use the database?

Yes.

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What is a "practice"?

A practice is a program, activity, or strategy used by a regulatory body in its licensing process. Licensing, registration and certification are used interchangeably in this context.

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What makes a practice "exemplary"?

A practice is exemplary when it is unique, is exceptional in the way it encompasses one or more of the four fairness principles, and can be reproduced by regulatory bodies for other professions.

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How do I search for practices?

Searches may be done in three ways:

  1. You may enter one or more keywords (e.g., bridge training, competency, practical experience). Click Search.
  2. You may take advantage of pre-set quick searches on popular topics (e.g., acceptable alternatives, training).
  3. You may use advanced search to sharpen your choices by using several filters (e.g., name of regulatory body, value of a practice for applicants or regulators). Click Search

The Search Results page will show a list of relevant practices.

Click on a practice title to read details about it.

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How do I add a practice to the database?

It is not possible for users of the database to add content. Only the OFC adds practices to the database.

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What are the regulatory bodies' "duties"?

Regulatory bodies must:

  • Meet the general duty to have registration practices that are transparent, objective, impartial and fair.
  • Meet the specific duties to provide the following: information to applicants; internal review or appeal processes; information on appeal rights; transparent, objective, impartial and fair qualifications assessments; training to their staff; and access for applicants to their own records. Non-health bodies must also provide timely decisions, responses and reasons.
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What are the Registration Practices Assessment Guides?

There are two guides: one spells out the legal duties for health professions and the other for non-health professions. The guides are similar but not identical, because of slight legal differences.

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Are all practices in the database currently in use?

Yes.

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How do I get more information about a practice?

Contact the OFC for more information. Include the title of the practice and the name of the regulatory body in your email.

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I have feedback. How do I provide it?

The OFC welcomes feedback about the practices in the database and will forward comments to regulators. To provide feedback, contact the OFC, and include the title of the practice and the name of the regulatory body about which you have comments in your email.

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